How to export an expense list as a PDF
On iPhone, open the expense list in SpendLists. Tap the ellipsis, then choose Share List and PDF. Save a copy from the iOS share sheet, then open it and compare the rows and amounts with the list before sending it.
Choose the list and confirm its contents
Suppose you want to send the expenses for a fictional studio open house. Open the Studio open house list and check that it contains the entries you intend to share. If you searched or filtered while reviewing it, return to the list view you want to capture before exporting.
For this example, the list has three entries. Sign printing cost USD 18, table rental cost USD 45, and a design asset cost EUR 12. Check the names and amounts in SpendLists first, including the currency on each entry.
Choose PDF in SpendLists
Tap the ellipsis in the open list, then choose Share List and PDF. SpendLists creates a PDF from the list view and opens the iOS share sheet. Choose a destination where you can save the file and open it again, such as Files when available.
Give the file a name you and the recipient can recognize, such as Studio open house November 12. The name can identify the list even if the title is missing from the exported pages.
- Open the intended expense list.
- Tap the ellipsis and choose Share List, then PDF.
- Save the file to a destination where you can open it for review.
Compare the saved PDF with the list
Open the saved file and compare it with SpendLists. Confirm that you can identify the list from its visible details or file name. Look for the sign printing, table rental and design asset rows. Check that both dollar amounts and the euro amount are readable and associated with the right rows.
If the list spans several pages, review the last page as well. If the PDF leaves the recipient guessing about a currency or a row label, clarify the entry in SpendLists and export again. Open the new copy and repeat the check before sharing it.
Share the copy you reviewed
Before sharing the checked file, verify the destination and recipient. If you spot an unrelated expense or a detail the recipient does not need, review what belongs in this export before sending it.
The PDF represents the list at export time. If the table rental later changes to USD 50, update the entry in SpendLists and export another PDF. Give the new file a distinct name and tell the recipient which version to use.
Questions
Will the PDF change when I update SpendLists?
The PDF is a snapshot. Export a fresh copy after a correction or a new entry, then check and share the updated file.
How do I check a PDF with multiple currencies?
Compare the currency and amount on each row with the original entry in SpendLists. Ask the recipient to use the amounts with their displayed currencies.
Can I check a file before sending it?
Yes. Choose a destination where you can save and reopen the PDF, review the exported pages, then share that saved copy.